Repeat these steps for each folder/subfolder you wish User2 to be able to access.Īs a best practice, we strongly recommend drafting an email to User2 (and cc yourself) outlining the folders and the permissions you've granted them along with a link to the instructions in the next section of this webpage.Notice that choosing any of these permission levels automatically checks the Folder visible box we used in Steps 1 & 2.
Publishing Editor gives them full access to read the contents, add new emails, delete emails, and create new subfolders. Reviewer allows them to read the contents of the folder but not add new emails to it or delete emails from it. Contributor allows them to add emails to the folder without being able to view its contents. With their name(s) still highlighted, click on the Permission Level dropdown box to choose the level of sharing privileges you wish to grant: Once you have added the person(s), their name should appear highlighted in the list in the Permissions window. This will allow User2's Outlook to see that you are sharing one or more of your folders. User1: Follow these steps to share a folder with a colleague Step 1: Granting limited permissions to your email account. If you have already been granted permission to view another person's shared folder, please skip to the section for User2 below. Click on the arrow to the left of User1's name to view their shared folder(s). Change the settings of your email account to accept shared access from User1. To display folders you have been granted access to, User2 must: Finally, grant User2 permissions to all folders whose contents you wish them to be able to access. Then grant User2 limited permissions to any parent-level folders. Grant User2 limited permissions to your email account. To grant access to your folder(s), User1 must: The steps vary depending on whether you are the one granting ( User1) or receiving ( User2) access. When sharing folders in Outlook, remember that folder permissions are very explicit. On this page you will find instructions for granting and removing access to shared folders. Anytime two people need access to shared information. When two people are working on the same project. When an employee goes on vacation or extended leave. When an employee separates and emails need to be transferred to a supervisor or colleague. Your office might find shared folders to be useful in any of the following circumstances: Sharing folders is preferable to forwarding in that it 1) doesn't change the metadata (Date, Sender, Recipients, etc.) of the email, and 2) it doesn't add to your account usage. You may remove access to a shared folder at any time. Creating a shared folder will give the individual(s) you specify access to the emails, contacts, tasks, or notes contained in that folder. It includes Classic Menu for Word, Excel, PowerPoint, Access and Outlook 2007.If you use Outlook to view your UW Exchange email, you can share email folders with other UW employees. It includes Classic Menu for Word, Excel, PowerPoint, Access, Outlook, OneNote, Publisher, InfoPath, Visio and Project 2010, 2013, 2016, 2019 and 365. 
Click AutoArchive button if you want to quickly move old items to the archive files on the computer.īrings the familiar classic menus and toolbars back to Microsoft Office 2007, 2010, 2013, 2016, 2019 and 365, helps users get through the transition from Office 2003 (or 2002, 2000) to Office 2007, 2010 or 2013, and saves your money and energy on training if you are upgrading your Office. Click Mailbox Cleanup from the drop-download menu. AutoArchive Settings in the Properties group at the rightmost corner. There will appear AutoArchive window like fingure 2, Select the Run AutoArchive every n days check box, and then specify how often to run AutoArchive. 
Under AutoArchive, click AutoArchive Settings. Selce Advanced in Outlook Options window. In Microsoft Outlook 20, there are several ways to find the AutoArchive command in the new ribbon as below: If you are not using Classic Menu for Office. 
Note that the Outlook data will be autoarchived into the archive.pst file. With classic menu style interface, on Menus tab, click Folder menu and it will bring up the Folder drop-down menu, from which you can easily see AutoArchive Settings at the bottom.Ĭlick AutoArchive Settings, there appears AutoArchive window, where you can make the setting of AutoArchive. If you are using Classic Menu for Office. Classic Menu for Office Home and Business.Classic Menu for Office 2007 Applications.
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